I used to keep all my information in my head — and constantly felt tension and a loss of focus. In the endless stream of information I’d get lost: which direction am I moving in, what decisions do I need to make right now, and what was I even thinking about a couple of days ago?
Now, thanks to Obsidian, life has become much easier — it became the centre of my thinking. I see the dynamics of my thoughts, I see my projects in the priority my real goals need, and I see notes that match my interests and areas of life. I turned a simple note-taking app into a personal database that, when needed, even talks directly to any AI — without a VPN or complex technology.
Let’s break down how I did it. And at the end I’ll tell you how to download such a system onto your own computer.
🟣 What is Obsidian? (expand if you're hearing about it for the first time)
Obsidian is a free note-taking app that stores everything locally on your computer as plain text files. The key difference from a notepad is that notes can be linked to each other, and over time you get a personal “knowledge base” that grows with you. Obsidian is also extended with plugins and automations — and the whole system in this article is built on them.
🌅 My morning routine
My day starts with the home page — the “control panel” for the whole system. The first thing I see are my basic habits that keep me balanced: reading, sport and a walk.
The Pareto principle in habits
These simple habits are the easiest to keep — yet they bring the most benefit. 20% of the effort that gives 80% of the result for body and mind.
Then I try to recall my dream — what I’m striving for in life at all. According to scientists, regularly visualising a goal fosters new neural connections that subconsciously pull you in the right direction. Then I look through my thoughts from yesterday — what I wrote in the journal, what problems I pondered.
And only after that do I start the day — I open the daily note with the “Today” button.
✅ The daily note — the heart of the system
The daily note has buttons I try to do every day right there:
A few things happen automatically:
- Carrying tasks over. When I open today’s note, the system itself moves yesterday’s unfinished tasks into today.
- Google Calendar. A simple integration for external tasks — study, work, consultations (there’ll be a separate video about it).
- Calorie counting with AI. During the day I mark my habits and what I ate, and the calorie-counting button works with AI — it knows any dish in any language.
And below that I simply write all my thoughts, plans and tasks in any form. This is exactly where the “Thoughts from yesterday” block on the home page is pulled from.
🗂️ The “Tasks” button — linking the day to projects
The most important button in the daily note links today with my projects. Pressing it opens a Kanban board with three columns: Inbox → In progress → Done.
This way a simple system of daily notes keeps me in the routine of working on myself and my projects — without overthinking “how to format it”.
🤖 Agents — my AI assistants
If you go back to the home page, there’s an “Agents” button — specially trained assistants, including AI-powered ones. Let me tell you about my favourites:
Summaries of any media
YouTube videos, Telegram channels, articles and even PDFs. During the day I find something interesting → copy the link → paste it into Obsidian → a couple of seconds later I get a detailed summary in the “Inbox” folder. Then I calmly read it and turn it into atomic notes.
A council of agents
Different AI models are connected — Gemini, Claude, ChatGPT, Perplexity. I give them a topic, and they, knowing everything about me from Obsidian, help me make a decision through different roles: someone is an optimist, someone is firmly against the idea. In the end they reach a compromise and give a final answer. And all of this without a VPN — through the built-in ObsiMind AI system.
AI chat inside your notes
Launched with the “AI dialogue” button or by selecting any fragment of text. In the right pane you can ask anything about the note: expand the topic, add thoughts from the internet, rephrase it to be clearer.
There’s also “Track” (adds the note to spaced repetition so you can learn it), a links assistant (analyses the vault and suggests connections between notes), and my favourite — the PARA graph — the AI looks for non-obvious connections between notes, helping you explore a topic more deeply and tie dry theory to something personal through associative memory.
In short, these agents make the routine much easier — no need to open a browser, turn on a VPN and wander around AI sites.
📚 Areas of life: library, films, journals
The home page has separate sections for life:
- 📖 Library. A table automatically collects read and new books. The “AI search” button (Perplexity + ChatGPT) recommends fresh books based on what you’ve already read, and the “Read” button opens saved PDFs/EPUBs right in Obsidian — you highlight quotes and instantly turn them into notes. Progress syncs across every device.
- 🎬 Films. A table of what I’ve watched and want to watch, AI recommendations, and auto-adding film info from a movie database as a separate note.
- 📔 Journals. My favourite note: a beautiful dashboard with monthly reports on habits, calories, work-life balance and finances. But the main thing — my thoughts by day: I scroll down and see what I wrote, what I did, what I thought about. I regularly review my state and do a work-on-mistakes.
🎯 Projects and areas of life
I run projects on a kanban board — I set the priority and tasks, drag cards between statuses. The key feature: projects are linked to the daily notes via the “Tasks” button — a task from a project drops into the current day, and once done it automatically moves to “Done”.
Areas of life are regular matters and long-term goals: clothes, recipes, learning a language. Each opens a separate note with any automation: for example, a table of outfits with a “bought / not bought” status, or a word-translation button that adds the word straight into tomorrow’s spaced repetition.
🧩 The “Resources” button — working on knowledge
Resources gather the topics I’m always interested in studying and adding my own thoughts to. I open a topic, look through the notes related to it, add what I need to the spaced-repetition queue, work on a note with AI, find connections with other notes and even add illustrations to grasp the topic better. This is how my regular work on my “second brain” is set up.
✨ What makes the system unique
The bottom line
This system turned the chaos in my head into a calm, manageable flow: I see my habits, projects, knowledge and thoughts — and every day I move a little closer to my goals. In future videos I’ll break down individual parts in more detail: how I capture thoughts from my phone straight into Obsidian, how I built a voice assistant on top of the vault, and how I replaced social media with a “News” button that shows only news relevant to me.
💜 Want the same system for yourself?
My ready-made Obsidian template can be downloaded from the site — you get not only the template itself but also full video lessons (over two hours) on how everything works and how to adapt it to you, plus access to a private chat with regular updates. There’s a chance to test all the features for free, and on the site you’ll find reviews from people who already bought it. 👉 template